Understand the Importance of Alignment

• Scaling is a complex and challenging process that requires broad organisational support. Building alignment ensures that everyone is committed to the scaling goals and understands their role in achieving them.

Set Clear Objectives for the Facilitation Session

• Clarify the Scaling Strategy and Model: Ensure that everyone understands the key components and expected outcomes of the scaling plan.
• Identify and Address Stakeholders’ Concerns: Provide a platform for stakeholders to voice any fears or concerns, particularly around changes in quality or organisational identity.
• Develop a Shared Vision and Commitment: Work together to create a unified vision that everyone can rally behind.
• Create a Collaborative Action Plan: Outline specific steps, timelines, and responsibilities to move forward.

Prepare for the Facilitation Session

• Identify Stakeholders: Create a list of key internal and external stakeholders who should be involved in the conversation.
• Send Invitations: Provide details about the meeting’s purpose, agenda, and any preparatory materials.
• Prepare Scaling Documents: Ensure that all relevant documents and data are ready for distribution during the session.

Facilitate the Meeting

• Welcome and Introduction (15 minutes):
  • Welcome participants, explain the meeting objectives, and set ground rules for discussion.
• Presentation of Scaling Strategy and Model (30 minutes):
  • Clearly explain the scaling strategy and model, emphasising the expected impact and benefits.
• Stakeholder Feedback Session (45 minutes):
  • Collect feedback on the scaling plans, focusing on excitement, questions, and concerns.
• Vision Alignment Exercise (30 minutes):
  • Have participants write and discuss vision statements for the scaling initiative, aiming to create a unified vision.
• Action Planning Session (1 hour):
  • Divide into groups to develop action plans for specific aspects of the scaling strategy.
• Review and Next Steps (30 minutes):
  • Summarise key points, outline next steps, and thank participants for their contributions.

Post-Meeting Follow-Up

• Documentation:
  • Distribute meeting minutes and consolidated action plans to all participants.
• Communication:
  • Establish a schedule for regular updates on progress and create channels for ongoing feedback and adjustments.